Administrator (Part Time)

Posted 28 days ago
LocationBishopbriggs, Glasgow
Contract TypePermanent
Position TypePart Time
Salary£23,000 (pro rata)
Closing Date2025-12-10

Reports to: Corporate Manager

Job Role:

  • Day-day and ad hoc tasks relating to our National Training Programmes
    • Ensure full compliance relating to the completion of evidence for all contract requirements
    • Maintain and update internal company databases with attention to new starters, leavers, completions, outcomes, and payments
    • To process all claims for NTPs and other relevant contracts
    • To operate and maintain stakeholder management systems to ensure full compliance
  • Preparing, organising, and storing information in paper and digital form following government and company policies
  • Conduct general office duties including photocopying, answering telephones, sending and receiving company emails, sending and receiving mail, and welcoming visitors
  • Maintaining office systems and databases
  • Preparation of events
  • General filing of documents and paperwork assisting in the creation of an efficient working environment
  • Ordering office supplies
  • Creating and editing letters and reports

Qualities:

  • A belief that relationships are truly at the heart of all businesses and organisations
  • Have a genuine interest in people and a curiosity of what drives behaviours
  • Have a high level of self-awareness, with the confidence to introspect and continue to grow
  • Show a commitment to ensuring professional development remains relevant and up to date through accessing current research
  • Demonstrate our values of love, courage, integrity and curiosity

Essential Skills:

  • Strong organisational skills – The ability to keep tasks, schedules, and records well-organised and easy to access
  • Technology Proficiency – Particularly Microsoft Office and industry CRM systems
  • Good communication skill – Strong written and verbal communication skills for interacting with employees, clients, and other stakeholders
  • Pleasant and confident telephone manner
  • Excellent Attention to detail – Ensuring accuracy in all work, such as data entry, scheduling, and document preparation
  • The ability to work as part of a team or on your own to complete tasks
  • Document and Information Management – Developing systems for storing and accessing important documents efficiently

Job Type: Part-time, Permanent

Salary: £23,000.00 per annum pro-rata

Schedule:

  • 8-hour shift, Monday, Wednesday & Friday
  • Day shift

Application

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